Assumptions and pay data
- Contractual sick pay depends on length of continuous service. We show full pay and half pay periods by service band based on your sector's terms.
- Statutory Sick Pay (SSP) is usually part of (not on top of) occupational pay. SSP lasts up to 28 weeks in total from the start of your absence, so if contractual sick pay ends sooner, SSP may cover the weeks that are left if you are eligible.
- Always check your employer's policy, fit-note requirements and any rolling period rules.
Sick Pay Entitlement Calculator
England & WalesHMPPSReviewed 4/9/2026
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Guide for Case Administrator
This guide summarises occupational sick pay for Case Administrator under HMPPS pay (Prison & Probation) at Probation & Prisons. Statutory Sick Pay (SSP) is usually paid as part of occupational sick pay, not on top of it.
Sick pay for Case Administrator
As Case Administrator at Probation & Prisons, occupational sick pay usually follows Probation Service (NNC terms). With around five years' continuous service, illustrative entitlement might be up to 6 months on full pay and 6 months on half pay in a rolling period. Self-certification is often allowed for the first seven days; a fit note is commonly required after that.
Fit notes and rolling periods
Self-certification is often allowed for the first seven days. Some employers use a rolling period (for example four years) that limits how much full and half pay you can use. Check your policy for qualifying service and evidence requirements.
Example scenario
Illustrative example at bottom of band (matches calculator defaults)
| Sector terms (example) | Probation Service (NNC terms) |
|---|---|
| Years of service (example) | 5 |
| Full pay months (example) | 6 |
| Half pay months (example) | 6 |
Frequently asked questions
What does this sick pay calculator do?
It shows your contractual (occupational) sick pay entitlement by length of service, based on your sector's terms. You enter years of service; we show how much full pay and half pay you're entitled to (in months, or in working days where your scheme counts days, such as the Burgundy Book for teachers). Statutory Sick Pay (SSP) is usually included in this pay, not added on top.
Is this the same as Statutory Sick Pay?
No. SSP is the legal minimum. Since 6/4/2026 it is paid from your first full day off sick, for up to 28 weeks, at £123.25 a week (2026/27) or 80% of your average weekly earnings if that is lower. Many public sector employers offer more: full pay and half pay for a period depending on service. We show the contractual entitlement; SSP is usually part of (not on top of) that pay.
Why does my entitlement depend on service?
Most public sector sick pay schemes increase with length of continuous service (e.g. 1 month full + 2 months half in year 1, up to 6 months full + 6 months half after 5 years). Your employer's policy may also have a rolling period (e.g. 4 years).
Do I need a fit note?
Usually self-certification is allowed for the first 7 days; after that a fit note from a doctor is typically required. Rules vary by employer. We don't model that; we only show the pay entitlement.
What is a rolling period?
Some employers use a rolling period (e.g. 4 years): your entitlement is based on how much full pay and half pay you've already used in that window. We show the maximum entitlement by service; your employer can confirm how the rolling period works.
As a Case Administrator, is my scheme exactly like this?
We use sector-wide terms (e.g. NHS AfC, NJC, Civil Service). Your employer may have local variations or different qualifying rules. Use this as a guide and check your contract or HR.
What happens after full and half pay end?
Statutory Sick Pay (SSP) lasts up to 28 weeks in total, counted from the start of your absence, and weeks on full or half pay count towards it because SSP is included in that pay. If your contractual sick pay ends before 28 weeks, you may get SSP for the weeks that are left. After that, you may be able to claim Universal Credit or Employment and Support Allowance. Some employers have different arrangements; check your policy.
Do you store my information?
Your calculator inputs and results stay in your browser and are not stored. We only collect your name and email if you choose to give them, for example to download your results or sign up for email updates. We store them with MailerLite, our email provider, along with the page you were on. See our privacy policy.
Why do I see different full pay and half pay periods by service?
Sector schemes typically give more entitlement the longer you've been in service (e.g. 1–2 years vs 5+ years). We look up your sector's rules and show the band that matches your years of service.
About this role
What is a Case Administrator?
A Case Administrator provides organisational and case-support work in the Probation Service: diaries, records, court and offender administration, and supporting Probation Officers and PSOs. Pay is on Probation Service bands (illustrative Band 2 in our dataset).
Typical demands, progression and balance
Case administration is a high-volume Probation Service role and a common step toward PSO or PO pathways.
What sick pay am I entitled to?
Contractual sick pay usually depends on length of service. Use the calculator above to see full pay and half pay periods for your sector. Always check your employer's policy and fit-note requirements.
Disclaimer
Illustrative estimates, not legal or HR advice. Your contract and your employer's policy decide your actual entitlement.